A characteristic of subject records management is that a. color coding is not used. b. all file users can remember the specific subject title for each record. c. labels on guides and folders are the same for all subject files. d. it is an indirect access system.

Question

Cody Carroll

Computers & Technology

1 January, 13:09

A characteristic of subject records management is that a. color coding is not used. b. all file users can remember the specific subject title for each record. c. labels on guides and folders are the same for all subject files. d. it is an indirect access system.

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Answers (1)

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Ezra Mckinney · Answer 1

option D

Explanation:

The science of determining how files will be arranged, categorized, accessed and stored, and in what format is called Records management.

An indirect access system makes use of an index or codes to locate a file, such as assigning a number to a file (e. g., case number, project numbers, patient numbers).

Generally, an indirect access system is used for large or complex filing systems such as subject records. It may require the use of automated equipment to locate the files, as well as knowledge of the coding system. (Example: If a person comes to look for his/her file, but the system is numeric, the clerk assisting the individual must first look up the person's name in order to find the number of their file.)